Accounts Payable Supervisor in Brookfield, Wisconsin

Date Posted: 3/31/2021

Job Snapshot

Employee Type: Full-time
Job Type: Finance
Date Posted: 3/31/2021

Job Description

The Accounts Payable Supervisor is responsible for coordinating and delegating the daily workload to the Accounts Payable team to ensure timely processing of all accounts payable transactions, assist team with vendor issues as needed, and perform period close duties.

Duties and Responsibilities

Directly supervise team members including scheduling and resource allocation

Provide technical assistance to Accounts Payable team

Provide guidance on taxability of incoming invoices

Support team adherence to all financial policies, procedures, and deadlines

Support team efforts to ensure vendor information accuracy for payment and IRS reporting purposes

Monitor and maintain statistics on individual and team performance metrics

Assist with year-end performance appraisals and goal setting

Maintain department procedure manual

Coordinate training of new team members

Perform/Assist with period closing functions including:

  • Review all pending transactions prior to close process initiation
  • Produce reports from various systems prepared for G/L balance reconciliations
  • Complete related company reconciliations and summaries
  • Download reports, scrub and compile data for Journal Entry uploads.
  • Oversee AP team member and upload of Journal Entries
  • Maintain closing checklist

Prepare month-end results summary for leadership review

Coordinate annual reviews for Vendor data accuracy

Assist with Purchase-to-Pay process improvement projects as needed

Key Competencies

Confidentiality

Interpersonal skills

Communication skills -- verbal and written

Organizing and prioritizing

Problem-solving skills

Information collection, analysis, and report management

Attention to detail and accuracy

Ability to work both independently and as part of team

Ability to work effectively in a face paced and agile environment

Ability to identify and communicate process improvement opportunities

Ability to embrace, master and train systems and process changes

Ability to work with individuals outside the department on macro-based business projects

Education and Experience

High school diploma required

Associates or bachelor's degree in accounting desired

8+ years of Accounts Payable or general accounting experience required

1+ year experience leading or supervising an Accounts Payable team

Proficiency with Microsoft Word and Excel (intermediate to advanced) required

Proficiency with large scale ERP desired

Proficiency with automation software desired

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